Before reaching this stage, the executor or administrator ensures that all the debts and liabilities of the decedent have been properly settled. The assets must have been distributed as per the Judgment of Possession, which outlines the legal distribution to heirs or legatees. The executor or administrator must prepare a detailed account of all transactions handled during the administration of the estate, illustrating that all assets have been correctly distributed.
The executor or administrator files a formal request to close the succession in the probate court. This is to officially signal that the process of asset distribution is complete and that the estate has been properly settled.
The court reviews the request along with all the accompanying documents to ascertain the completeness of the succession process. The court undertakes detailed scrutiny of all the transactions and distributions that occurred during the succession process to ensure legal compliance. If there are any discrepancies or issues noted, the court may ask for these to be resolved before granting permission to close the succession.
If the court is satisfied that the succession process has been executed correctly, it approves the request to close the succession. The court's decision and relevant details are entered into official records, indicating the end of the legal process.
Upon approval, the court issues a document signaling the official closure of the succession process. Heirs, legatees, and other relevant parties are notified of the closure and receive necessary copies of the closure document. The closure document should be recorded in the appropriate public records to signify the formal end of the succession process.
With the closure of the succession, the executor or administrator is officially released from their duties.